10 reasons why you need SAP Business One 9.0

Upgrade to SAP Business One 9.0 – Making SAP Business One Easier to Use, Implement, Integrate & Customize


With the latest version of SAP Business One, SAP Business One Version 9.0, comes great new features and enhancements for the single, integrated, and affordable ERP solution for SME’s – SAP Business One.


The SAP Business One Version 9.0 ERP solution is proudly implemented, and supported by Bluekey Software Solutions – the largest and most successful SAP Business One Partner in Africa. Below are the top 10 reasons why we believe it is beneficial for your business to upgrade to SAP Business One 9.0.


These reasons will also highlight the additional features and functional enhancements you can expect to see in SAP Business One Version 9.0 and if you would like to find out more about Bluekey, SAP Business One, or more specifically SAP Business One Version 9.0 please feel free to contact your nearest branch.


BIN LOCATION SET-UP AND MANAGEMENT – Optimise stock management with SAP Business One 9.0

  • Bin location functionality in SAP Business One 9.0 is activated per warehouse
  • Warehouses can be split into multiple sub-levels
  • Bin location codes can be setup with up to 10 user-defined attributes, ie: size, weight, hazardous, frozen, etc.
  • Manage sub-level and bin location codes manually or automatically with a batch generation/update/delete function
  • Default bin locations available per item, per item group and per warehouse
  • All inventory processing (including inventory counting) supports bin locations in SAP Business One 9.0
  • Set up automatic allocations for receiving and issuing goods
  • Bin location receipt and issue allocation screens for manually receiving and issuing transactions
  • Pick and pack manager supports bin locations
  • Bin location allocation rules apply when handling batch and serial managed items
  • Reporting enhancements provide for improved stock visibility and control


INVENTORY COUNTING – Achieve greater flexibility, transparency and accuracy using SAP Business One 9.0

  • Cycle count recommendations are linked to stock taking processes
  • Define more flexible count frequencies and set re-occurrences for these frequencies
  • Define inventory cycles per warehouse, bin location or item level
  • Receive alerts for items due for inventory taking


Cycle counting enhancements

  • New inventory counting document to record and manage inventory taking process
  • New inventory postings document to record and manage postings from inventory counting results
  • Two inventory takers can stock in the same area
  • Ability to freeze items while counting


MULTIPLE UNITS OF MEASURE (UOM) – Freedom to buy and sell in any unit with new SAP Business One 9.0 features

  • Single units of measure can be grouped together as a subset based on conversion rules
  • Default units of measure can be automatically converted to alternative units of measure in transaction processing
  • Price lists can be updated for each unit of measure
  • Support different barcode standards per unit of measure per item
  • Define different packaging types per unit of measure


PURCHASE REQUESTS – Improved purchasing control provided by SAP Business One 9.0

  • Create purchase requests as a preliminary step of the purchasing process
  • New purchase request form and report
  • Create purchase quotations or orders directly from the purchase request form or purchase request report
  • Create purchase quotations based on purchase requests from the purchase quotations generation wizard
  • Support approval procedure process


PRICE LISTS AND DISCOUNTS – Greater flexibility for pricing and discount models in SAP Business One 9.0

  • Set active and validity period for price lists and discount groups
  • Multiple currencies for price lists
  • Price list per customer/vendor group
  • Support multiple units of measurements for prices
  • Currency selection for special prices and period/volume prices
  • Enhancements for discount groups
  • Variable discounts based on quantity
  • Price and discount reports
  • Analyze pricing and discounts in transactions


CANCELLATION OF MARKETING DOCUMENTS – Save time correcting errors using SAP Business One 9.0

  • New ‘Cancellation’ marketing document created with each cancellation procedure
  • Accounting, fiscal, financial and inventory transactions are completely reversed in one step
  • Both reversing and reversed documents are closed automatically and fully internally reconciled
  • Base documents linked to cancellation documents are re-opened after cancellation and can be used as a base document again
  • Display ‘Cancelled’ and ‘Cancellation’ marketing documents in reports
  • Define maximum number of days for cancelling marketing documents after posting
  • Relevant authorisations support this feature


GL ACCOUNT DETERMINATION – Rules-based multi-determination of criteria with SAP Business One 9.0

  • Centralized matrix to determine GL accounts
  • Support GL settings for items, item groups, warehouses, BP groups, federal tax ID, ship-to-country, ship-to-state
  • Supports multi-determination criteria with the possibility to set priorities for determination criteria as well as for rules
  • Enable tracking by viewing the change log
  • Simple and flexible


FIXED ASSETS INTEGRATION – Enhance capabilities by leveraging existing SAP Business One processes

  • Integrated comprehensive fixed asset solution for end to end process
  • Ability to handle different accounting areas (e.g. local accounting practices and IFRS in parallel)
  • Flexible depreciation calculation defined to meet local requirements and international accounting standards
  • Authorization concept
  • New fixed assets master data structure


Additional functional enhancements in SAP Business One 9.0

  • AP invoice supports landed costs – Landed costs can now be created directly using the ‘Copy From’ function from an AP invoice without the need of a goods receipt. This supports a more streamlined procurement process without goods receipts, saving processing time and increasing efficiency.
  • Drop ship and serial and batch items – Drop ship supports serial and batch managed items. Set up or allocate serial numbers and batch managed items by activating ‘Manage Serial Numbers and Batches’ in the warehouse – set up window for drop ship warehouses.
  • Item costs and A/R returns and credit memos – The item cost for an item that has been returned via an A/R returns or A/R credit memo can be updated if it has no base document. This feature is activated by checking ‘Allow changing inv. Cost for Doc. without Base Doc’ in the document settings window. A ‘Return Cost’ field has been added to the A/R returns and A/R credit memo documents to update the inventory cost at an item level.
  • System currency (SC) reconciliations – Internal reconciliation functionality in SAP Business One has been extended to support system currency management. New posting accounts have been added to enable automatic system currency postings when performing any type of internal reconciliation.


Technical infrastructure in SAP Business One 9.0

  • Security compliance and data privacy – SAP Business One supports a standard encryption communication channel between the license server, B1 client and DI API add-on’s complying with local and global regulatory mandates for data security and privacy. To safe guard against brute force attacks and security breaches, the system now supports dynamic keys and salted hash user passwords. Any administration and configuration changes will also be stored in a log file for audit purposes.
  • 64 bit support – Bigger cache and better performance especially when running huge reports. Ability to integrate with 64bit applications, such as 64bit Microsoft Office.
  • Single sign-on – The SAP Business One login can now be bound to a Windows Domain Account. Login can be wither automatic or by requiring Windows credentials to launch SAP Business One.
  • System Landscape Directory (SLD) – New system landscape directory service for security configuration and server management allows for a centralised environment which improves security and server management.



SAP Business One’s latest release – SAP Business One 9.0

SAP Business One’s latest release – SAP Business One 9.0

What is new in the latest release – SAP Business One 9.0?

SAP has released its latest version of its small to mid-sized business product, SAP Business One 9.0, to further increase the core functionality of SAP Business One. This release offers businesses a centralized implementation framework to make the implementation of SAP Business One 9.0 easier and enhance the integration features into a number of different SAP Business One extensions and products.

As well as enhanced implementation and integration, SAP Business One 9.0 is easier to customize and grow. Some of the new features of SAP Business One 9.0 are discussed in more detail below.

SAP Business One 9.0 is proudly implemented and supported by Africa’s largest and most successful SAP Business One Partner, Bluekey.

 Watch the latest SAP Business One 9.0 demos



SAP Business One 9.0 Accounting

Advanced G/L Account Determination in SAP Business One 9.0

SAP Business One 9.0 provides a flexible and centralised system to manage inventory G/L account determination. With the advanced G/L determination rules, you can assign inventory G/L accounts by item groups, items, warehouses, business partner groups, ship-to countries, and various combinations of all the above criteria.


SAP Business One 9.0 Financials

Deferred Tax Enablement in Manual JE

SAP Business One 9.0 enables you to manage deferred tax in manual journal entries, journal vouchers, posting templates, and recurring postings


Fixed Assets in SAP Business One 9.0

SAP Business One 9.0 allows you to manage fixed assets using a fully integrated solution. In addition to the functions provided by the Fixed Asset Solution in SAP Business One 8.82, the fixed assets functionality implemented in SAP Business One 9.0 enables you to do the following:

  • Plan the depreciation of your fixed assets using a new depreciation method ‚ ’Straight Line Period Control‛
  • Calculate the depreciation of fixed assets with the monthly base
  • Manage fixed assets-related information in item master data
  • Purchase and sell your fixed assets using the following types of marketing document:
    • A/P invoice
    • A/P credit memo
    • A/P reserve invoice
    • A/R invoice
    • A/R reserve invoice
  • Create payments with cash discount for purchased fixed assets. SAP Business One credits the discounted part from the fixed assets by automatically creating a capitalisation credit memo
  • Change the asset class of a fixed asset by creating a transfer document
  • Appreciate a fixed asset by creating a manual depreciation document
  • Apply more than one set of accounts to each fixed asset, so that the asset depreciation and transactions can be posted to more than one set of journal entries at the same time
  • Perform fixed asset revaluation
  • Apply multi-dimensions to fixed assets in cost accounting
  • View the statuses and detailed transactions of your fixed assets in the following two reports:
    • Asset Status Report
    • Asset Transaction Report
  • Import fixed assets from Microsoft Excel files

In order for you to better manage your fixed assets, SAP Business One 9.0 has also enhanced some functionality from the add-on, such as the use of the ‚ ‘Declining Balance‛‚ ‘Special Depreciation‛, and ‘Multilevel‛ depreciation methods, depreciation forecast, depreciation run, asset history sheet, and so on.


Internal Reconciliation

The internal reconciliation functionality has been enhanced to support the following system currency aspects:

  • When performing internal reconciliation, conversion difference postings are automatically created
  • You can display system currency balances due, in various windows, and reports
  • The Conversion Differences report has been enhanced with an optimised calculation of the unrealised conversion difference


SAP Business One 9.0 Sales and Purchasing

Cancellation of Sales and Purchasing Documents

You can now cancel most sales and purchasing documents that normally trigger postings. Upon cancelling such a document, a corresponding cancellation document is created to reverse the associated accounting, tax, and inventory changes. The base documents belonging to the cancelled documents are reopened with balances due restored. You can now copy these base documents to new documents.


Adjusting Total Freight in Goods Receipt PO’s Based on A/P Reserve Invoices

SAP Business One 9.0 supports adjustment of the total freight when creating a goods receipt PO based on A/P reserve invoices under the following conditions:

  • The freight of the goods receipt PO does not exceed the unallocated freight of the base A/P reserve invoices
  • If you have allocated all open quantities of the base A/P reserve invoices to this goods receipt PO, you must allocate all the remaining freight of the reserve invoices to the goods receipt PO


Adjusting Item Cost in Non-Based A/R Return and A/R Credit Memo

The item cost in non-based A/R return and an A/R credit memo is determined by item cost at the time of the document creation. Starting from SAP Business One 9.0, the user can adjust the item cost in these documents. This enhancement applies only to items managed by Moving Average Price or FIFO methods.


SAP Business One 9.0 Banking

Payment, Cheque, and Deposit Cancellation Improvements

With SAP Business One 9.0, you are able to do the following:

  • Cancel incoming payments with deposited cheques
  • Cancel deposits partially

Bin Locations

  • Cancel deposited cheques
  • Cancel non-deposited cheques with automatic journal entries
Down Payment Request Reconciliation

SAP Business One 9.0 enables you to manually reconcile, fully or partially, a payment of down payment request with an invoice (regular invoice or reserve invoice, correction invoice is not supported).


SAP Business One 9.0 Inventory

Bin locations in SAP Business One 9.0 allows you to manage bin locations for your warehouses. You can enable the bin location function for individual warehouses.

Bin Location Related Documents

After you enable the bin location function for intended warehouses, you need to record bin locations in those warehouses for all receipts and issues of inventory, including the processing of the following documents or transactions:

  • Goods receipt PO, goods return, A/P invoice, A/P credit memo, delivery, return, A/R invoice, A/R invoice + payment, A/R credit memo
  • Goods receipt, goods issue, inventory transfer, inventory taking
  • Receipt from production, issue for production
  • Pick and Pack

During the receipt, issue, and transfer of goods, SAP Business One 9.0 lets you automate the process of allocating goods from and to bin locations. You also can perform the allocation manually.


Inventory in Bin Locations

To better manage the inventory in your bin locations, SAP Business One 9.0 enables you to do the following:

  • View the information of stored items, such as the item quantity, and number of items
  • Restrict the storage of your bin locations, for example, to a particular batch, item, or item group
  • Restrict the use of your bin locations, for example, to receiving or issuing goods only
  • Replenish the inventory in your bin locations if the inventory level falls below the minimum

Bin Location Management

To facilitate the management of bin locations, SAP Business One 9.0 supports the generation, update, and deletion of bin locations in batches.


Serials and Batches

SAP Business One 9.0 lets you maintain serials and batches in your bin locations. When you issue serials and batches from bin locations, you can decide whether you want to pick the items according to their bin locations, or their serial and batch information.SAP Business One 9.0 lets you maintain serials and batches in your bin locations. When you issue serials and batches from bin locations, you can decide whether you want to pick the items according to their bin locations, or their serial and batch information.


Receiving Bin Locations
SAP Business One 9.0 allows you to designate certain bin locations as receiving bin locations. When you receive goods, these goods can first be automatically placed in receiving bin locations.


SAP Business One 9.0 Reports
You can get an overview of all bin locations, and check the inventory statuses and movements in bin locations using the following reports:
  • Bin Location List
  • Bin Location Content List
  • Inventory Posting List


Multiple Unit of Measurement (UoM) in SAP Business One 9.0

SAP Business One 9.0 provides a high degree of flexibility to your management of products in multiple units of measurement (UoM). The Multiple UoM feature enables you to sell, purchase, receive and ship products in any UoM that your business needs, and to define default UoMs for various types of transactions. All sales and purchasing documents support items with multi-UoM definitions.The highlights of this new feature are as follows:

  • Unlimited global and product-specific UoMs
  • Setup of UoM groups with conversion rules between base UoMs and alternative UoMs within the groups
  • These UoM groups are used in item master data, marketing documents, and inventory documents
  • Default sales UoMs, purchasing UoMs, inventory UoMs, and automatic conversion to other applicable UoMs in transaction processing
  • Related enhancement of packaging, bar code and pricing functions:
    • Package settings for multiple UoMs are incorporated into item master data and are used in sales documents to recommend the number of packages
    • o For an item using multiple UoMs, you can define multiple bar codes and different prices for each of its UoMs

Note that production transactions are processed in a single inventory UoM.


Price List and Discount Enhancements

In SAP Business One 9.0, the price list and the discount-groups functionality has been enhanced to improve efficiency and to support specific business processes.Using the enhanced price list function you can now do the following:

  • Assign a price list to a business partner group
  • Define multiple currency prices in a specific price list or in a special prices list
  • Define prices and special prices for different units of measurement, of a specific item
  • Define price lists as active or inactive

In addition, you can now decide whether to remove un-priced items from the database in order to reduce the database size and impact on performance when running applications on the database.Using the enhanced discount groups function you can now do the following:

  • Define discount groups for all business partners, for customer groups or for vendor groups
  • Define discounts for specific items
  • Define variable discounts based on quantity bought
  • Define discount groups as active or inactive
  • Define discountable control for a business partner and for an item
  • Allocate multiple discounts

You can get an overview of all prices and discounts using the following reports:

  • Price report
  • Discount report

These reports are also available from within marketing documents, enabling the user to track the source price and discount of each item during document creation.


Serial and Batch Items in Drop Ship Warehouses

SAP Business One 9.0 now lets you manage serial and batch items in drop ship warehouses. After you enable the serial and batch management for your drop ship warehouses, you can do the following:

  • Allocate serial and batch items in drop ship warehouses to newly created documents. The documents include the following:
    • Sales order, delivery, return, A/R invoice, A/R invoice + payment, A/R credit memo, A/R Debit Memo, A/R reserve invoice
    • Goods receipt PO, goods return, A/P invoice , A/P credit memo, A/P Debit Memo
  • Maintain the serial and batch information for items in drop ship warehouses using Serial Number Management and Batch Management
  • View the transactions of the serial and batch items in drop ship warehouses using Serial Number Transactions Report and Batch Number Transactions Report

In addition, if your serial items in drop ship warehouses are delivered, SAP Business One can create customer equipment cardsautomatic
ally for these items in the same way as for the items in non-drop ship warehouses.


Inventory Tracking in SAP Business One 9.0

SAP Business One 9.0 provides new capabilities for running a complete inventory taking process. It starts with cycle counting alerts and continues with well-structured tasks and innovated reporting.Major enhancements include the following:

  • Providing documents to record and manage inventory counting and inventory posting
  • Freezing items during inventory counting
  • Recording counting results and variance by two different inventory takers
  • Improving the cycle count function to enable continuation of counting process from cycle count alerts and recommendations
  • Counting the exact serial numbers and batches
  • Supporting inventory taking for bin locations
  • Providing inventory-taking reports to consolidate and analyse existing inventory counting and inventory posting documents
  • Providing an Inventory Counting Recommendation dashboard report
  • Providing documents to record and manage inventory opening balances
  • Counting by unit of measurement

About Bluekey Software Solutions

Bluekey Software Solutions enjoys a reputation for partnering with SME’s to deliver comprehensive business management solutions on-time and within budget. The company is founded on the value proposition that successful implementation of effective processes and controls brings real and tangible benefits to business stakeholders by providing full visibility and driving efficiency, service, profitability and growth.

Bluekey is Africa’s most awarded SAP Business One partner; SAP PartnerEdge Gold status; SAP EMEA Pinnacle Award Winner and SAP Business One Africa Partner-of-the-Year 2005-2011. Our 100+ staff service more than 220 SME’s in SADC and East Africa through full service branches in Johannesburg, Cape Town, Durban, Nairobi and Dar es Salaam.