SAP Business One Stock Control

SAP Business One is now an integral part of our business. As a growing SME it has been an essential part of supporting our confidence in approaching and trading with major national retail chains, purchasing from international suppliers and confidently planning our stock. The flexibility of reporting and user authorisations within the system has enabled us to tailor the software to our business, rather than tailoring our business to the software.” Duncan Pratt-Thompson, Director: Scott Brothers

Stock capabilities

The stock control capabilities of SAP Business One enable users to manage item master information and maintain serial and batch numbers, as well as price lists. Users can also define alternative items, perform stock increase or decrease adjustments, revalue stock costs based on current market values and perform cycle counts, as well as generating pick lists for open sales orders.

Item master data

This feature allows users to define production (make) items, purchase (buy) items, or non-stock items, including labour, travel or fixed assets. Default information – such as purchasing supplier, purchasing and selling unit of measure, as well as the tax status for an item – is maintained here. Stocked items can be maintained in multiple warehouses – the solution can also maintain the costs for each item in each warehouse. SAP Business One also supports different stock valuation methods on a per item basis. The methods currently supported are standard cost, weighted moving average and First In, First Out (FIFO). Planning data is also maintained within item master data. Users can define a procurement method (such as make or buy) as well as the order intervals in which to purchase an item (such as monthly, weekly or daily). They can also define the lot sizes in which to purchase items, as well as the minimum order quantity and average lead time.

Serial numbers

Serial numbers can be automatically generated in SAP Business One based on templates. They can also be manually created and assigned only on release of an item from stock or optionally on every transaction.


SAP Business One users can assign batches to products and classify them by shelf life or any other freely definable attributes. The batches can then be defined for these products in sales orders, delivery notes and stock movements.

Substitute items

This feature allows users of SAP Business One to create a list of items that can be suggested to the customer as alternatives if the required item is not available. Substitutes can be ranked based on similarity of item, price or quantity.

Define business partner catalogue number

This feature maintains a cross-reference table of supplier part numbers to stock part numbers. Supplier part numbers can be used on purchasing documents in lieu of stock part numbers.

Update stock method

Different situations or market conditions may require changes of the valuation method for your stock. With the update stock valuation method report, SAP Business One users can easily select items from a list and change the current valuation method to an alternative method.

Goods receipt and goods issue

These two functions enable SAP Business One users to record goods receipts and issues that are not directly related to a sales or purchasing document.

Stock transfer

This feature allows users to move stock between warehouses.

Stock posting

This function can be used to:

● Enter opening balances for stock items

● Update warehouse data in SAP Business One

Cycle counting system

In large warehouses, counting stock is often a continual process. This stock control function in SAP Business One streamlines the process by identifying when each item in stock is due to be counted. The alerts and reports produced help ensure that items of different levels of importance are counted as frequently as required.

Material revaluation

This feature enables SAP Business One users to make changes to existing stock prices. This can be necessary when the current price of the material does not match the actual market price. In that case, the price is adjusted and an accounting change posted.

Price list

Users can define any number of price lists and link them with customers or suppliers. In addition, they can create dynamic links between price lists quickly and easily, updating the links automatically whenever the primary price list changes.

Special prices

SAP Business One users can define special prices for individual customers or suppliers. They can also define quantity-specific prices that link to order volume and define a validity period for each price list. The validity period is adjusted automatically whenever the data changes. In addition, users can even define discounts based on different terms of payment.

Pick and pack manager

The pick and pack manager capabilities of SAP Business One stock control allow users to manage the picking and packing process within three queues. As sales orders are entered, they are displayed in the ‘open’ queue. Quantities can be marked as fully or partially released for picking. The ‘released’ queue displays all orders released for picking, it can be marked as fully picked or partially picked. Either within the ‘open’ or ‘released’ queues, users can automatically create pick lists per order or for a range of orders. Within the ‘picked’ queue, orders marked as picked can be displayed and selected for packing. The pick and pack manager offers a range of sorting options and flexibility to work with your picking and packing processes.

Pick and Pack Manager Extensive drill-down
capabilities include customer, item master
data and originating document.